Tip: The Print dialog box does not automatically show all available print settings. Use a screen reader to explore and navigate Excel Set up your device to work with accessibility in Microsoft 365 Use a screen reader to sort or filter a table in Excelīasic tasks using a screen reader with Excel Use a screen reader to insert a table in an Excel worksheet To print using the modified settings, press Alt+P, P or press the Tab key until you hear "Print button," and then press Enter. Scale to Fit: Use to select whether to print the page at actual size or shrink it to fit on one page.
Margins: Use the arrow keys to select predefined margins or press A to activate the Custom Margins option to customize the margins. Page Size: Use to change paper size selection. Orientation: Use to select the page orientation, Portrait or Landscape. Two-Sided Printing: Use to select whether to print on one side or both sides of the paper.Ĭollation: Use to select whether or not to collate copies. Pages: Use to restrict what's printed to just the range of pages you type in the boxes or select using the Up or Down arrow key. Print What: Use to choose between printing only the active (selected) worksheets in the workbook (the default), the entire workbook, the current cell selection in the current worksheet, or the currently selected table in the current worksheet. The printing settings and their keyboard shortcuts are the following: Use the keyboard shortcut to quickly access the setting you want. Then use the Up or Down arrow key to navigate the option list or menu, and press Enter to select. Press the Tab key until you hear the name of the setting you want to change, press the Down arrow key to expand lists, use the Up or Down arrow key to navigate lists and menus, and then press Enter to select. To navigate and change the printing settings, do one of the following: Open the Print menu as instructed in Print with default printing settings. Excel automatically places the focus on the name of the default printer in Windows. Then press Alt+P, P to print. Use the arrow keys to select or add a new printer or fax to send the spreadsheet to.
To print to another printer, press Alt+P, I. The Printer menu opens. To select the number of copies you want, use the Up arrow key or type a number. To print more than one copy, press Alt+P, N. To print one copy, press Enter or Alt+P, P. To print your work using the default printing settings, do one of the following: The Print menu opens with the focus on the Print button. In your worksheet or workbook, select what you want to print, and then press Ctrl+P or Ctrl+F2. You can quickly print your work using the default printing settings or change the settings to better suit your needs. To learn more about screen readers, go to How screen readers work with Microsoft Office. To learn how you can get new features faster, join the Office Insider program. New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet.